ALTINBAŞ UNIVERSITY
Library and Documentation Services Directive
Purpose
ARTICLE 1 – (1) This directive, Altınbaş University Library and Documentation
for the execution of its services; to determine the principles of management and organization,
enable users to benefit from library resources regularly and efficiently.
It has been prepared to provide, protect and develop library resources.
Definitions
ARTICLE 2 – (1) Mentioned in this directive:
a) Director: Altınbaş University Library and Documentation Director
b) Source/Material: Books, periodicals, audio-visuals in the library
materials and similar works
c) User: Students and staff of Altınbaş University and those coming from outside the school.
researchers,
d) Library: Altınbaş University Library
e) Student: Students registered at Altınbaş University
f) Personnel: Administrative and academic staff working full and part time at Altınbaş University
employees,
g) University: Altınbaş University
means.
Management and Organization
ARTICLE 3 – (1) Library services “Library and Documentation Director”
carried out under its responsibility.
a) The Director is the manager of the Library. General staff of all library staff
management, supervision, creation and training of division of labor has the duty and authority.
b) Duties of the Library and Documentation Director:
1) To create sufficient staff for library services,
2) Opinion to the Rectorate on the personnel to be assigned/assigned to the library.
report
3) To carry out the task of controlling the library personnel,
4) Considering the needs of users, necessary domestic and international
ensure the availability of all resources,
5) Arranging all the publications added to the library collection in a systematic way,
to enable users to benefit,
6) To ensure the preservation of all materials in the library,
7) By preparing a detailed annual report on library services, every January
present it to the rectorate within the month.
8) Internship and practice for students studying librarianship within the library.
make work.
9) Photocopy etc. for the development of the library collection of the proceeds
to spend.
10) To determine the training needs of the library staff and to determine the in-service
to enable them to benefit from training.
11) In accordance with this directive, all other library services falling within its scope of duty
to carry out the required work.
c) Services provided by the Library and Documentation Directorate:
1) Education, training and research activities that users need
To provide and serve all kinds of information resources required,
2) Library services are fast and efficient enough to ensure the satisfaction of users.
to ensure efficient delivery,
3) With the interlibrary loan service (ILL: International Library Loan)
To cooperate with all other institutions and organizations libraries inside and outside the university,
4) Carrying out other duties assigned by the university rector and similar
are services.
Creating the Library Collection
ARTICLE 4 – (1) The library collection includes books, magazines, newspapers, audio-visual materials, etc.
consists of works.
(2) The library collection is developed through purchase and donation.
(3) Publications to be purchased are determined according to library needs. job at university
The academic staff who receive their publications submit their publication requests to the University Rector’s Office with an official letter.
should report.
(4) Evaluation of publication requests and price information
After being determined by the Documentation Directorate, within the framework of the budget possibilities of that year
It is ordered after being examined and approved by the Rectorate.
(5) Resources obtained through donations are directly transferred to library fixtures.
It can be recorded or, if not required, a report can be kept and sorted out.
can go.
Library Usage
ARTICLE 5 – (1) One should not talk on a mobile phone in the library.
(2) No noise or loud talking should be allowed in the library.
(3) Food and drink should not be entered into the library.
(4) Tobacco and tobacco products cannot be consumed in the library in accordance with the law.
(5) Users are obliged to protect their personal belongings. of theft and
Library staff cannot be held responsible for its loss.
(6) External users can access library resources by obtaining permission from the library management.
can benefit.
(7) The director shall remove the user, who disturbs the peace in the library, from the library by keeping a report.
has the authority to issue.
(8) If necessary, all kinds of bags etc. checked by the private goods officer
can be done.
(10) Bags or personal belongings are not left inside the library without the owner being identified.
(11) Users cannot use the tools of the library staff without permission and cannot use electronic
cannot change the location of tools and equipment.
(12) Resources are not taken out until the borrowing process is completed.
(13) Users must comply with the working hours in the library, before closing time
must leave the library.
Library Benefit / Loan Service
ARTICLE 6 – (1) From the library resources, Altınbaş University students, administrative
and all academic staff members, as well as external users, can benefit.
(2) Students should definitely use their university ID cards in their borrowing process.
they need to show.
(3) Students who do not have a university ID card cannot borrow books. someone else’s
Books cannot be borrowed with a card.
(4) Encyclopedias, dictionaries, periodicals, reference resources, audio-visual
materials, theses, projects are not loaned.
(5) If the library management deems it necessary, the duration of the loaned material
reserves the right to request a refund before it expires. In this case, the user will return the broadcast within 3 (three) days.
have to bring.
(6) Until the borrower returns full responsibility for the loaned material,
to the person
belongs.
The lending process is for a certain period of time. Students, graduate and administrative staff
In case of user groups, if the return period has not expired, an additional 15 (fifteen) days for 1 (one) time
return period can be given. Additional refund period of academic staff 30 (thirty) for 1 (one) time
day.
(7) Users with overdue books, without returning the books and
They cannot borrow books or extend their return period without paying the delay fee. book return
Users can make the borrowing process when the payment is made and the delay penalty is paid.
(8) Users with overdue books, without returning the books and
They cannot borrow books or extend their usage period without paying the delay penalties.
(9) From the library; Students, 3 (three) books for 15 (fifteen) days, graduate
Students receive 5 (five) books for 1 (one) month, and Academic Staff 10 (ten) books for 4 (four) months.
has the right. Number of books and loan periods on the basis of users;
| Students (associate and undergraduate students) | 3 books in 15 days | 2 Non-book material 2 hours each |
1 time extension |
| Students (Master and PhD students) | 5 books in 30 days | 2 Non-book material 2 hours each | |
| Academical staff | 10 books 120 days | 2 Non-book material 2 hours each | |
| Administrative staff | 3 books in 15 days | 2 Non-book material 2 hours each |
Students (Master and PhD students) 5 books 30 days 2 Non-book materials 2 hours each
Academic staff 10 books 120 days 2 Non-book materials 2 hours each
Administrative staff 3 books 15 days 2 Non-book materials 2 hours each
(10) External users can obtain written permission from the Library and Documentation Department.
They can use our libraries for research purposes and cannot borrow publications.
(11) Graduate students cannot benefit from the library loan service. However
They can use the library services free of charge. In exchange for alumni ID
group study rooms can be borrowed. (Priority is for active students). fee
article requests in printed form from other university libraries in return
can be done. They can use 24/7 areas and computers in each campus.
Use of Audio-Visual Materials
ARTICLE 7 – (1) Audiovisual collection; CD, DVD, slide etc. all audiovisual
consists of material.
(2) Users can use audio-visual materials in a separate hall within the library.
can benefit from the “Multimedia room” prepared.
(3) CD, DVD etc. Copying of all audio-visual material is prohibited by copyright.
(4) Audio-visual materials are sent to all user groups at most 2 materials for 7 days.
is loaned.
(5) Late fee for audio-visual materials not returned on time
is applied. A delay fee of 1 TL per broadcast is applied for each delayed day.
Late Return / Delay
ARTICLE 8 – (1) The library that is not returned on time and is not extended
Students are subject to a daily penalty for resources.
(2) Students who do not return the borrowed publication despite the delay notices.
Access restrictions are imposed on student records in the automation system. return on the day
The late fee charged for each undelivered broadcast is calculated according to the specified table.
Late fees on a daily basis;
User 1 day and beyond
All Users For each day: 1 TL
A late fee of 1 TL is applied for each day of delay in the return of audio-visual materials.
For hourly loaned resources, 1 TL late fee for every hour that is brought in late
is applied.
Late fees on a daily basis;
User For every hour brought in late
All Users 1 TL
(3) Users, Financial Affairs, Budget and
Paying the delay fee for the book to the Purchasing Department and sending the receipt to the library.
They will be able to make the payment of the delay fee for the book. (Deposit fee
It will be stated that there is a delay fee for the book.)
(4) Book delay fee to the bank account of the university (Deniz Bank Account No:
9130- 9681319-351) IBAN: TR76 0013 4000 0096 8131 9000 01 is sent. (Description
It should be stated that there is a delay fee for the book.)
Lost/Damaged Publications
Article 9 – (1) The library information resource borrowed by the member
information from the member in case of loss or damage to the extent that it cannot be used.
source is required to provide the same. If it is not available because it is out of print
in case of; loss for each source, to the member who lost or damaged the information source.
penalty, the current supply fee is accrued. Daily delay on resources past the return date
penalty is collected from the member separately. 40 TL for loss of broadcast (label, magnetic tape, etc.)
for transactions) loss penalty is charged.
(2) Requests from other universities through Interlibrary Loan (ILL)
Penalties for information resources are related to resources in our library collection.
double the fines.
Reserve Service
ARTICLE 10 – (1) Reserve service; Intensive course in one academic year
textbooks, supplementary textbooks, which are intended to be used as
For the lecture notes, photocopies of articles and reference works to be provided by the library.
covers the services to be provided. Faculty members who want to benefit from this service
by notifying the library of the sources and making them available as reserved publications for a semester.
they may want to keep it.
Interlibrary Loan Service (ILL: International Library Loan)
ARTICLE 11 – (1) The library provides other services for users within the framework of certain rules.
Article photocopying and book delivery services are provided from libraries.
(2) Postgraduate/PhD students and academic and administrative staff can benefit from these services.
enjoys free. The return and additional return periods of the borrowed book are determined by the requested library.
determined by the rules.
(3) Additional refund request is made at the latest one week before the refund period expires.
(4) 1 (one) to the user who delays the return of the borrowed book for more than 7 (seven) days.
No loan is given for a year.
(5) The shipping costs of the publication requests belong to the requesting university library.
(6) Journals, Reference Resources and non-book materials cannot be requested.
(7) All costs of publication requests from Altınbaş University library.
(photocopy, shipping, etc.) fee is covered by our university.
(8) Penalty rules of the relevant library in case of loss or delay of publication
is being processed.
(9) The requesting library, within the scope of inter-library cooperation, can have a maximum of 5
You can request a book.
(10) The user can simultaneously receive information from other libraries within the scope of inter-library cooperation.
can request a maximum of 5 publications.
(11) Use of books given by the library to other university libraries
The library, which makes the request for damages and losses that may occur during the
is responsible.
Newspaper and Periodicals Department
ARTICLE 12 – (1) The use of newspapers and magazines is only within the library.
and cannot be borrowed.
(2) Magazines are issued by obtaining the user’s university card for photocopying.
can be given out for a while. Apart from this, no periodicals are allowed to be published.
not allowed.
(3) All newspapers in the library are archived for 1 (one) month.
Copyright
ARTICLE 13 – (1) All information resources in the library collection are copyrighted.
covered by the rights law. According to this law, only 10% of the books and one of the magazines
The article is duplicated. Multimedia tools such as CD, DVD, cassette are used for another purpose.
cannot be used or reproduced.
(2) In the use of subscribed online databases, the university’s subscription and
The license terms must be followed exactly.
(3) All library users must comply with copyright laws and Library Services.
It is deemed to have accepted the rules of the directive. Illegal use of library material
case, legal action is taken.
Sanctions to be Applied
ARTICLE 14 – (1) Those who act contrary to the articles of the directive are as follows:
sanctions apply:
a) Any resource to users with unpaid library debts.
cannot be borrowed.
b) Loss of rare and irreplaceable resources of special value
or damage (irreparable loss and damage)
users’ right to use the library is frozen for two (2) years. Also about responsible
disciplinary investigation is opened and other sanctions are applied.
c) Library staff, engaging in inappropriate behavior within the library,
formation of abrasive practices towards books and library resources, registration
Unauthorized removal of resources out of the library, loss or damage
intentional repetition and generally non-compliance with the rules set out in this Directive.
Prepares minutes about the persons concerned. by the University Administration of these persons.
The right to use the library is restricted for 1 (one) year, a disciplinary investigation is opened against them.
and other sanctions.
d) Graduated students submit the dismissal form to the librarian.
has to sign.
Dismissal Operations
ARTICLE 15 – (1) There is material on it or from past periods
Members with a book delay fee do not return the material appearing on them and/or
Unless the delay fees are paid, the dismissal documents are not signed.
(2) Even though the material borrowed from the library is recorded on it, the student who interrupted his education
The user is reported to the Rectorate for administrative/legal action.
Force
ARTICLE 16 – (1) After this directive is accepted by the University Senate
It enters into force with the approval of the Rector.
Executive
ARTICLE 17 – (1) This directive is executed by the Rector of Altınbaş University.